5 Essential Steps to Rebuilding Your Community After Hurricanes Helene and Milton

In the span of just two weeks, Hurricanes Helene and Milton wreaked havoc and untold damage across the Southeast. Helene struck first, bringing 100+ mph winds and significant flooding to coastal areas. Barely a week later, Milton followed with even greater intensity, packing 120 mph winds, deadly tornadoes, and devastating rain bands that submerged entire neighborhoods – and even tore open Tampa’s Raymond James Stadium. 

These back-to-back storms overwhelmed emergency services, displaced thousands of residents, and caused billions in damages, leaving communities reeling and urgently needing comprehensive recovery efforts.

The aftermath of Hurricanes Helene and Milton has left countless communities grappling with widespread destruction – and many HOA boards with the daunting task of physically and emotionally rebuilding. For those in charge, the path to recovery involves strategic planning, financial maneuvering, and, most importantly, uniting the community in the effort.

Rebuilding is not just about fixing damaged structures—it’s about restoring the heart of a community. The following five steps provide a roadmap for HOA boards to lead recovery efforts that ensure both safety and solidarity among residents.

Step 1: Assess the Damage Thoroughly and Early

After any major hurricane, the first step in recovery is a comprehensive damage assessment. Hurricanes Helene and Milton caused severe flooding and structural damage, leaving communities without power for days. According to FEMA, property assessments should be initiated as soon as safety permits to identify critical issues. However, hidden risks like mold growth or compromised foundations may be hidden beyond the visible damage.

• Hire licensed professionals: Engage experts to assess structural integrity, electrical systems, and plumbing. This will help identify areas that require immediate attention and those that can be managed over time.
• Document everything: Photos and videos are key. You will need them not only for insurance claims but also to keep residents informed of the extent of damage.
• Prioritize safety issues: If there are downed power lines or gas leaks, address these hazards before rebuilding begins.

Step 2: Communicate Consistently and Transparently with Residents

Communication is crucial in times of crisis, especially for displaced residents who are uncertain about their homes’ safety and the timeline for recovery. Many communities impacted by Helene and Milton experienced disrupted services and displaced families. Having a robust communication plan can help mitigate confusion and panic.

• Create a centralized communication hub: Establish a system where residents can receive regular updates through email, community boards, or social media. According to FEMA's communication guidelines, clear and timely updates can help guide residents through rebuilding.
• Appoint a spokesperson: Designate one board member as the main point of contact. This will ensure consistency in the message and help build trust.

Step 3: File Insurance Claims and Secure Funding Swiftly

Natural disasters like Hurricanes Helene and Milton often result in millions of dollars in damage. Communities may face challenges like underinsured properties or delays in accessing funds. The faster you act, the quicker repairs can begin.

• Start the claims process immediately: Gather all documentation, from pre-storm conditions to post-storm damage, and submit it to your insurance provider. According to the National Flood Insurance Program, filing within the first few days is essential to speeding up recovery.
• Explore emergency funding options: If insurance claims are delayed, consider government assistance programs, such as SBA loans or FEMA grants, which offer short-term funding to cover immediate repairs.

Step 4: Mobilize Cleanup and Repairs Efficiently

Once safety hazards are under control, the next step is organizing debris removal and initiating repairs. If left unaddressed, flooding can lead to mold, foundation, and electrical problems.

• Secure reliable contractors: Work with licensed contractors specializing in post-hurricane repairs to ensure the work is done correctly and to code. For large communities, consider hiring a general contractor who can coordinate multiple repair teams at once.
• Regularly inspect progress: Appoint a team member or property manager to oversee the repairs and ensure they meet community standards.

Step 5: Involve the Community in Recovery Efforts

Rebuilding goes beyond physical repairs—it's about restoring the fabric of the community. After months of hardship, residents are often eager to help with recovery efforts. By fostering community involvement, you help rebuild homes and the sense of togetherness that strengthens the neighborhood.

• Organize volunteer efforts: Whether clearing debris or hosting fundraisers, get residents involved. Studies show that communities recover faster when residents participate in the rebuilding process.
• Host community meetings: Keep residents informed and engaged by holding meetings to update them on progress and hear their concerns. Transparency builds trust and promotes a collaborative rebuilding effort.

Leading a Stronger Community Through Rebuilding

The devastation left behind by Hurricanes Helene and Milton may seem insurmountable, but with a well-structured plan and a united community, rebuilding can be achieved faster and more effectively. HOA boards play a crucial role in leading these efforts, restoring the community's physical structures and collaborative spirit.

A trusted community management company can help guide and facilitate a smooth recovery after a hurricane or other devastating disaster. That includes assisting your HOA or condo association select quality vendors for needed repairs. Our experienced team manages and streamlines the entire process, from sourcing and vetting reliable vendors to negotiating favorable contracts to providing ongoing project oversight. RealManage communities get first priority from contracted vendors for needed repairs. 

To learn more, visit www.realmanage.com/vendor-services-project-coordination