Community Set-Up Excellence with RealManage

Find out how RealManage can help your community today!

Community Set-Up Services

Starting new HOAs on the right path to excellence

Elevate your community’s inception with RealManage’s dedicated set-up services, creating a solid foundation for a seamless transition into association management. Our comprehensive approach covers tasks from scanning dedicatory instrument documents to configuring assessment rules, ensuring a structured financial framework. We meticulously craft crucial documents, establish detailed databases, and organize financial aspects, setting the stage for enduring success in association management. Choose RealManage for a transformative start to your new community.

Comprehensive Onboarding for New Communities

Initiating Excellence Through RealManage’s Dedicated Community Set-Up Services.

  • Task Guidance: Our set-up services provide step-by-step guidance for essential tasks, ensuring a robust foundation for organized and accessible records.

  • Record Accessibility: Facilitating record accessibility, we prioritize the creation of organized databases for seamless retrieval of information.

  • Efficiency Optimization: We focus on optimizing efficiency during the onboarding process, ensuring that new communities start their journey with clarity and purpose.

Strategic Financial Framework

RealManage excels in strategically configuring assessment rules, prioritizing transparent financial practices, and fortifying community financial health for long-term sustainability.

  • Assessment Rules Configuration: RealManage excels in the expert configuration of assessment rules, establishing a structured and accurate financial framework to fortify community financial management.

  • Transparent Financial Practices: We prioritize transparent financial practices, ensuring that the financial framework is easily understandable and aligns with community goals.

  • Financial Fortification: Our services go beyond configuration, aiming to fortify the community’s financial health for long-term sustainability.

Our Solutions

Expert Residential Development Consulting

Explore our comprehensive HOA Set-Up Services, thoughtfully designed to ensure a seamless and stress-free transition into association management. We meticulously handle every detail, from document scanning and master configurations to financial setup and essential information summaries. Our dedicated team works diligently to streamline the onboarding process, ensuring that your community has a strong foundation for future success. At RealManage, we’re committed to making your HOA community’s transition as effortless and efficient as possible, giving you peace of mind and the confidence that your association is in expert hands.

Comprehensive HOA Set-Up Services for New Communities

Discover our all-encompassing HOA Set-Up Services for new communities, ensuring a seamless transition into association management by meticulously handling document scanning, master configurations, financial setup, and crucial information summaries.

RealManage meticulously handles the scanning and digitization of all critical documents, including dedicatory instruments, vendor contracts, and insurance policies. This process ensures that records are well-organized and easily accessible, providing a solid foundation for efficient association management and reducing the risk of misplaced or inaccessible files.
We expertly configure the DRV (Design Review Violations) master and maintenance master to facilitate precise management of community assets. Our team customizes these settings to reflect the unique needs of your community, ensuring efficient oversight and control over important community functions.

RealManage sets up assessment rules with precision, establishing a structured and accurate financial framework for your HOA. This service includes configuring all financial processes, such as assessment collection and reporting, to ensure your community’s financial operations run smoothly and transparently.

We streamline the collections process to create a robust and efficient system for managing assessments and dues. RealManage’s approach ensures that your HOA has a well-structured, compliant, and effective financial management strategy from day one.

RealManage creates comprehensive and essential documents for your community, including the Community Information Summary, Amenity Summary, Legal Summary, and custom community forms. These materials keep residents informed and engaged, setting clear expectations and enhancing community communication.

We meticulously handle the setup of lot or unit information and input detailed owner data into the management system. RealManage ensures that your community’s database is complete, accurate, and ready for efficient use, facilitating smooth operations and resident management.

Our team manages vendor relationships by scanning and organizing contracts and setting up service agreements with necessary providers, such as landscaping, maintenance, and security. RealManage negotiates favorable terms and ensures vendors deliver top-quality service, creating cost-effective and reliable partnerships.

RealManage takes care of establishing HOA bank accounts and inputting all financial records to ensure your community’s finances are well-organized from the start. Our financial specialists focus on setting up secure and compliant banking arrangements that facilitate easy transactions and financial oversight.

We map financial reports and input budget details, setting up a comprehensive and user-friendly financial system. RealManage provides clear and organized financial documentation to support effective management and informed decision-making by board members.

Although not explicitly mentioned, RealManage continues to prioritize protecting your community by offering comprehensive insurance and risk management services. We ensure your HOA is covered with appropriate policies, such as liability, property, and directors and officers insurance.

Board Portal

Effective decision-making requires transparency. RealManage provides client communities with exclusive access to our Management/Board Portal, offering a comprehensive view of your management team’s actions. With a single login and user-friendly mobile apps, you can access real-time information anytime, anywhere, ensuring seamless communication and informed decisions. Elevate your governance experience with RealManage.

HOA Financial Management

Accurate financial information is crucial for effective oversight. RealManage not only provides monthly reports but also gives client boards 24/7 access to detailed financial data via our exclusive Board Portal. Our in-house financial team ensures precise and prompt reporting, empowering your board to make confident decisions. Choose RealManage for proactive, reliable financial management.

Homeowner and Resident Support

Communication challenges often frustrate homeowners and board members due to unanswered calls and slow response times. RealManage’s Resident Services call center resolves this with knowledgeable staff, a 98% service level, and an average wait time of just 22 seconds. We answer 85% of calls immediately, minimizing escalation, and use an automated call-back system during high call volumes to avoid long holds. Say goodbye to voicemail frustrations with RealManage’s efficient, responsive service.

Deed Restriction Management

Board members often face delays and uncertainty with inspection timing and results, leading to ineffective enforcement. RealManage’s Management/Board Portal eliminates this problem by providing comprehensive visibility into deed restriction violations. You’ll know inspection schedules, access results instantly through detailed reports, and spot trends across the association using our earth-view map feature. Gain clarity and peace of mind with RealManage’s proactive enforcement support.

Task/Project Management

Effective decision-making requires transparency. RealManage provides client communities with exclusive access to our Management/Board Portal, offering a comprehensive view of your management team’s actions. With a single login and user-friendly mobile apps, you can access real-time information anytime, anywhere, ensuring seamless communication and informed decisions. Elevate your governance experience with RealManage.

Vendor Management

Enhance your vendor payment system with our efficient portals that streamline payment processing by allowing vendors to submit invoices directly. We enforce strict procedures requiring insurance certificates and licenses to protect your association. Choose our solution for a secure, reliable, and seamless vendor payment experience.

Trained and Certified Management Staff

Without ongoing training programs for the management team, community association managers may not be up-to-date on state-mandated HOA laws, resulting in subpar service to their boards. It is not the board’s responsibility to continually educate the manager. That’s why our certified community managers undergo weekly, local, in-person training and participate in nationally sponsored webinars to ensure they are consistently up-to-date on industry news and changes in state statutes

Architectural Control

Board members need visibility into architectural change requests, knowing when applications are submitted and promptly reviewed, as well as accessing communications on approvals, variances, and requirements. Our mobile app enables electronic approval of applications by committees and board members, automatically filing applications and exhibits into the owner’s file for digital accessibility.

Collections/Delinquent Accounts

Take charge of delinquent homeowner accounts effortlessly with our comprehensive solution designed for board members like you. We equip you with an in-house collection team and an intricate system that grants complete insight into delinquencies. Enjoy seamless digital access to homeowner information, allowing you to refer accounts to the HOA attorney with just one click. Bid farewell to the uncertainty of uncollected dues – our solution puts you in control and ensures a straightforward process.

Board Members

Communities Considering a Change

Does your current provider deliver full transparency and real-time access to your community’s financials and operations? Or the insights you need to plan for its future? Discover how RealManage works hard for you – not the other way around.

Board Members

Board Members

Board members are key to their community’s success – so we’ve got your back. We provide comprehensive resources and expert guidance to support your success and help you lead your community with confidence.

Residents

Residents

Your home is likely your biggest asset, so we’re committed to enhancing the value and living experience of every community we serve. If you’re a homeowner in one of our managed communities, please click below to access our resident resources.

Real-Time, Comprehensive Platform

RealManage’s proprietary end-to-end technology platform, sets new standards for simple, secure, and transparent community governance.

Built from the ground up, this powerful cloud-based HOA management software seamlessly blends operational excellence and tech-enabled service into one configurable, user-friendly package. With this in mind, community leaders and members can enjoy a single-login experience that provides full visibility and real-time access to operations, financial reporting, communications, and more.

What Our Clients Say

I’m a repair vendor who works with Angel on several properties. She’s great to work with; when there are problems that need to be dealt with immediately she remains professional and friendly while still getting her job done and ensuring the issues get fixed ASAP. She consistently communicates homeowner concerns so we can get them fixed quickly and correctly.

Brendan Owen
I called Jan Norton because I needed some information. She was very helpful and very friendly . She sent all the information I asked for and gave me some additional information that was very helpful. I could tell she was smiling on the other end of the telephone. Thank you Jan Norton!! I appreciate you!!

Sherry Evans
I have recently started going to the gym facility, in July of 2023, and found the staff to be very knowledgeable and helpful. Sara at the front desk has been a delight for sure. When the holiday hours were shifting, she informed everyone, and that made it very helpful not to have to show up when they were closed. Ursula is right up there she always has a quick answer, and it is on it! When she doesn’t by the time, I’m on my way out of the gym within an hour, she has the answers. Great job! Great staff!!

Keith McDowell, Google
I have been working with Angel for well over a year now and cannot say enough good things not only about her but about her work ethic as well. Working with property managers can be extremely difficult but working with Angel has been a huge breath of fresh air. She is very clear and concise on the scope of work that she wants done and is always very prompt to all meetings that we have had. She is always very quick to respond with any questions I may have as far as what she is looking for but is also very transparent on the needs of her clients and the proper amount of urgency that needs to be handled with it. Real Manage is very lucky to have such a dedicated employee that truly cares about her clients!!

Kevin Lamb, Google
I am a rental property mgr and we have dozens of rental in associations. RealManage is one of the biggest HOA mgmt companies around so no surprise they manage many associations our properties are in. I wanted to take moment to give Mark Parlanti, out of the Roselle office, a shout out. He is my automatic go to guy whenever I need something from assoc mgmt. He is very knowledgeable, professional, and quick. It can be a rabbit hole sometimes, when calling an HOA mgmt company but Mark does make this a much smoother effort. Kudos Mark, keep up the good work, you are appreciated!

Debbi White, Google

Maximize The Value of Your Community

RealManage provides you with professionally trained management, operational excellence,
and service delivery support, all driven by our end-to-end software platform.

WHY CHOOSE REALMANAGE?

As the tech-enabled service delivery leader, we tailor our management services to your community’s unique needs, ensuring full transparency, on-demand access, and responsive customer service at every touch point.

We offer what no other management company can — the best community management technology platform in the industry, skilled managers with a passion for service, and effective solutions that add value and ease your administrative and operational burden.

Best-in-Class Technology

Built from the ground up, our secure and powerful HOA management software platform enables service and operational excellence.

Full Transparency

A single login gives you complete transparency, 360-degree operational visibility, on-demand financial reports, streamlined communications — critical for making informed decisions and leading your community more effectively.

Local Expertise,
National Strength

Trained and experienced local managers and support teams deliver effective solutions to boost value and lifestyle.

We’re a Certified 2024 Great Place to Work®

At RealManage, we know that delivering world-class care to our communities begins at home – with world-class care for our team.

An Unbeatable Combination: Local Insights Backed by Powerful National Resources

At some companies, community management is simply a job.
Not at RealManage.

We consider it our mission – and privilege – to enhance the lifestyle and value of every resident and community we serve. Furthermore, we take that commitment seriously.

In fact, we’re acclaimed for our highly trained management teams, advanced technology, responsive customer service, and local expertise, all supported by the strength and resources of a national leader.

As such, as your management partner, we’ll expertly handle your operational burden and exceed your expectations. Ultimately, this will give you peace of mind that your community’s value, culture, and living experience are in the best possible hands.

States we serve

Join Over 850,000 Homes Enjoying the RealManage Avantage

Spend less time managing your community & more time enjoying it!

News and Company Annoucements

Learn effective HOA management strategies & stay up-to-date with the latest news & best practices.