Better protection starts here

Insurance for Community Associations

The right insurance partner helps your board make informed decisions—not just secure a policy. RealManage Insurance Services (RMIS) provides renewal strategy, local market guidance, coverage aligned with your community’s risks, and claims advocacy to help protect what matters most.

Vendor Portal
Insurance Checklist

RENEW WITH CONFIDENCE

Download Your Insurance Review Checklist

Insurance renewal is one of your board’s most important financial decisions—and one of the easiest to rush. This downloadable checklist helps you slow down, look at the right things, and ask better questions before you renew—so you can make a decision you feel good about, not just one you need to get done.

Download the Insurance Policy Review Checklist

46%  

Premium Reduction

(from $265,000 to $145,000)

RMIS reduces insurance costs without compromising on coverage.

  • Raleigh, NC
  • 110-Unit Condominium
  • $27.65 Million Total Insured Value  

$405K

Annual Savings

(from $1,150,000 to $745,000)

RMIS creates measurable financial impact for high-value community associations.

  • Denver, CO
  • 206-Unit Condominium
  • $92 Million Total Insured Value  

31%

Premium Reduction

(from $295,000 to $205,000)

RMIS delivers meaningful budget relief and redirects premium dollars back into communities.

  • Southern California
  • 1,509-Home HOA
  • $7.15 Million Total Insured Value  

WHY REALMANAGE INSURANCE SERVICES?

HOA Insurance, Done Right

RealManage Insurance Services focuses exclusively on community association insurance—supported by deep industry expertise, operational insight, and strong carrier and partner relationships.
 
RMIS is part of the RealManage service model, working directly alongside your board and Community Manager to support insurance decisions as part of your overall community management experience.

Industry Expertise, Built for Communities

  • Active involvement with CAI and the broader community association industry
  • Focus on education, guidance, and best practices—not just policy placement
  • Established relationships with carriers and specialty brokers

Meet Our Insurance Leadership Team

Ben Yaeger

Ben Yaeger

Executive Vice President, Community Asset Services

Common Questions

Frequently Asked Questions

If you’re a current RealManage client, you can request a Certificate of Insurance (COI) for mortgage lenders, property closings, or vendor requirements at any time. A COI provides proof of your association’s insurance coverage, including policy details, coverage limits, and effective dates.
 
To request a COI, use our contact us form. Requests are processed on an ongoing basis to support time-sensitive needs like real estate transactions and lender documentation.

RealManage clients can request an insurance quote or proposal directly through RMIS or by working with your Community Manager. The RMIS team will review your current policies, claims history, and community risk profile, then evaluate market options across carriers.
 
You’ll receive structured recommendations designed to help your board compare coverage, understand cost drivers, and make an informed decision aligned with your community’s needs.

Request a Proposal – Condominiums Request a Proposal – HOAs

If your community experiences property damage, liability exposure, or another insurable event, it’s important to begin the claims process as soon as possible.
 
Start by documenting the incident with photos, details, and any relevant reports. RMIS will work with your Community Manager and the insurance carrier to guide the claim, coordinate next steps, and support resolution.
 
To report a claim, please work with your management team.

Read more: Filing An Insurance Claim For Your HOA

HOA insurance policies are designed to protect both the physical assets of the community and the board’s decision-making responsibilities. Coverage typically includes:

  • Property Insurance: Covers common areas, buildings, and shared structures
  • General Liability: Protects against injuries or accidents occurring on community property
  • Directors & Officers (D&O): Covers board members for decisions made in their official role
  • Workers’ Compensation: Applies where required or where exposure exists
  • Additional Coverages: Often include umbrella, cyber liability, fidelity/crime, and more depending on your community and their unique exposure profile

Coverage should align with your governing documents, community structure, and overall risk profile. Regular reviews are important to ensure limits and protections reflect current property values and evolving risks.
 
Read more: HOA Insurance Essentials: A Guide for Board Members

Even if your community association doesn’t have direct employees, you may still have workers’ compensation exposure. Many HOAs rely on vendors, contractors, volunteers, or individuals performing work on behalf of the community. If those individuals are uninsured—or their coverage is insufficient—the association could be held responsible for injuries that occur while work is being performed.
 
Workers’ compensation insurance helps protect your association from unexpected liability, medical costs, and legal exposure in these situations. It can also be required by governing documents, contracts, or state regulations, so be sure to check with your association’s insurance advisor.
 
Read more: 5 Reasons Why Your HOA Should Invest in Workers’ Compensation Insurance

The most significant risk is a lapse in coverage. Insurance is not officially bound until all required documents are completed, signed, and accepted by the carrier—even if the board has already selected a policy.
 
Delays in approvals, missing documentation, or incomplete binding requirements can leave a community temporarily uninsured. Clear coordination between the board, management team, and insurance advisor helps ensure coverage transitions smoothly and without gaps.

An association may be underinsured if coverage limits no longer reflect current replacement costs or if key exposures are not fully addressed. This can happen over time as construction costs rise, property values change, or community assets evolve.
 
If your property hasn’t been appraised recently, or if your coverage hasn’t been reviewed in detail, it may be worth taking a closer look. An updated insurance appraisal and coverage review can help confirm whether your limits and protections are aligned with your community’s actual risk.

Not always. Community association insurance is a specialized market, and submitting to too many carriers can actually reduce the number of viable options. Many insurers work through the same wholesale channels, and duplicate submissions can limit participation.
What matters most is a structured, informed comparison of coverage, pricing, and terms—not the number of quotes. In some cases, a renewal may be the most appropriate option if it remains competitive and aligned with your community’s needs.

Insurance premiums for community associations are influenced by a range of factors beyond your individual property. Increases are often driven by broader insurance market conditions, including rising construction and repair costs, increased frequency and severity of claims, and reduced carrier capacity in certain regions. Decrease generally are due to an influx if ‘capacity’, favorable underwriting and low Catastrophic Loss History World Wide.

Your community’s own claims history, property valuations, coverage limits, and deductible structure also play a role in ANY change in Premium. Even well-managed associations may see premium increases due to these external pressures.

Regular reviews with our Insurance Services Team can help ensure your coverage remain appropriate and that any changes are clearly understood.