Seamless Support for Title Agents

RealManage is a trusted partner for title agents, providing essential support to streamline property transactions in community-managed neighborhoods. By offering accurate and timely access to critical HOA documentation, such as resale certificates, estoppel letters, and governing documents, RealManage helps title agents ensure compliance with state regulations and avoid closing delays. Their expertise in financial verification, lien clearance, and fee calculations simplifies the process of securing a clear title, while their responsive communication ensures smooth coordination between all parties involved. With a commitment to efficiency and accuracy, RealManage empowers title agents to navigate the complexities of HOA-managed properties with confidence and ease.

The Core Challenges Title Agents Face

Title agents often face significant challenges when working with management companies that do not prioritize efficiency or transparency. These challenges can complicate the closing process and delay property transactions. Here are the core issues title agents frequently encounter:

  • Delayed Response Times

    • Many management companies take too long to provide essential documents like resale certificates, estoppel letters, and governing documents, causing delays in the closing timeline.
    • Limited office hours or lack of digital solutions can further slow communication.

  • Inaccurate or Incomplete Information

    • Some companies provide outdated or incomplete financial records, such as unpaid assessments, lien details, or HOA dues, making it difficult for title agents to ensure a clear title.
    • Errors in transfer fee calculations or unclear documentation can lead to disputes during closing.

  • Lack of Transparency

    • Title agents often struggle to get clear information about fees, community requirements, or HOA restrictions, resulting in unexpected costs or legal complications for buyers and sellers.
    • Poorly managed communication can lead to misunderstandings about required documentation or deadlines.

  • Excessive Fees and Hidden Costs

    • Some management companies charge excessive fees for essential documents or impose hidden costs, placing a financial burden on buyers, sellers, or the title agent’s clients.
    • Lack of clarity about transfer fees, move-in charges, or special assessments can disrupt the closing process.

  • Inefficient Document Management

    • Some management companies are uncooperative, making it difficult for title agents to obtain the information they need quickly and efficiently.
    • Inconsistent communication channels or lack of a designated point of contact can exacerbate the problem.

Title Agents working with a resident in a RealManage Community

RealManage enhances the efficiency of property transactions for title agents through its state-of-the-art Closing Portal. By offering expedited processing options and real-time status updates, RealManage ensures that title agents can manage their closing activities with greater accuracy and confidence, ultimately facilitating smoother property transactions within community associations.

The RealManage Advantage

RealManage provides you with professionally trained management and operational excellence driven by our end-to-end software platform

Tailored support to simplify the closing process

With a deep understanding of the complexities associated with properties governed by homeowners’ associations (HOAs) or condominium communities, RealManage offers tailored support that simplifies the closing process. By leveraging cutting-edge technology and a commitment to transparency, RealManage ensures title agents have the tools and resources they need to facilitate smooth and efficient transactions.

New House

  • Providing HOA/Community Documentation

    • Resale Certificates: Supplying required resale certificates or disclosures that outline the financial status of the HOA, pending assessments, and rules affecting the property.
    • Governing Documents: Providing access to CC&Rs (Covenants, Conditions, and Restrictions), bylaws, and other governing documents needed for the transaction.
    • Estoppel Letters: Preparing or delivering estoppel certificates to confirm outstanding dues, fees, or other financial obligations related to the property.

  • Financial Information

    • Assessment Verification: Confirming regular HOA dues, special assessments, or fines tied to the property.
    • Payoff Information: Providing accurate details for unpaid balances or liens to ensure clear title during the closing process.
    • Budget and Reserve Studies: Sharing financial documents that might impact a property’s appeal or compliance with lender requirements.

  • Facilitating Compliance

    • Regulatory Adherence: Ensuring title agents have all community-required disclosures to meet state and local regulations for HOA-managed properties.
    • Certificate of Compliance: Verifying that the property complies with HOA rules and is free from unresolved violations that could affect the sale.

Best-in-Class Technology

Built from the ground up, our secure and powerful HOA management software platform enables service and operational excellence.

Full Transparency

A single login gives you complete transparency, 360-degree operational visibility, on-demand financial reports, streamlined communications — critical for making informed decisions and leading your community more effectively.

Local Expertise,
National Strength

Trained and experienced local managers and support teams deliver effective solutions to boost value and lifestyle.

News and Company Annoucements

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